A convenient link can distribute more material than the recipient needs. Its audience and use should be considered alongside the information's confidentiality status.
WIPO's trade-secret guidance discusses reasonable measures for protecting confidential business information. WIPO — Why Trade Secrets Matter to SMEs.
Match access to the task
For an unreleased character project, identify which files the recipient needs and how the sharing arrangement is controlled. Keep public promotional material separate from confidential development information.
Review changed circumstances
A completed task or changed recipient role may require an access review under the applicable process. Do not treat the technical ability to open a link as permission for independent reuse. The purpose is an appropriate information handoff, not a blanket secrecy claim over public material.
Source reviewed 25 October 2026. Interpretation and original diagrams: PLUSHIP / Qunhe. Examples are illustrative.
Related reading
A Free Character Giveaway Still Needs a Defined Rights Basis
A Subcontractor's Access to Character Files Needs a Defined Purpose
Permission to Use Artwork Should Be Reviewed for the Proposed AI Processing