State the quantity for each design and colour, not just the total order quantity. A request for 300 pieces across six characters leaves the supplier guessing about the mix. A simple allocation sheet makes the enquiry, sample discussion and packing plan much clearer.
Put the choice on its own line
Use one row for each product reference and selected option. The Pony Plush Toy groups colours on one page, but that does not turn every colour into the same order line. Name the colour and ask about its availability and applicable order requirements.
If a choice is undecided, label it as an alternative. Do not add an alternative's quantity to the confirmed total unless both are required.
Distinguish range planning from a confirmed mix
A retailer may be exploring a balanced range rather than committing to one. Send the preferred mix and explain which quantities can change. Ask the supplier to identify any design-specific or colour-specific constraints. Do not infer a minimum order quantity from an empty price field or an available catalogue option.
Keep totals visible
Check that the sum of the line quantities matches the stated total. Add a separate column for sample quantities if samples are also requested. Otherwise a small sample allocation can accidentally be read as part of the production order.
For packing discussions, distinguish units per design from units per inner pack or carton. These are separate quantities and should not share an unlabelled column.
Does a mixed order satisfy every design's minimum?
Not necessarily. Ask for the requirements against the actual proposed mix. The catalogue does not establish order minimums for every product, colour or custom change.
Send the completed selection sheet with your enquiry so the response can address the mix you intend to buy.